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News Archive 2010

November 17, 2010

Press Release

MoReq2010 Launch Marks Milestone in Cross Sector, Flexible Records Management

Modular Approach First to Address Diverse International Requirements of Public and Private Sectors, Backed by EU Commission and National Archives of All 27 Member States

17^th November 2010, Brussels, Belgium – The DLM Forum, a European Commission sponsored body, today announced the availability of the final draft of the MoReq2010 specification for electronic records management systems (ERMS), following extensive public consultation. There will now be a final public consultation and expert review of the draft, with the final specification being published in December 2010.

With the growing demand for records management, across a broad spectrum of commercial, not for profit and government organisations, MoReq2010 provides the first practical specification against which all organisations can take control of their corporate information. IT software and services vendors are also able to have their products tested and certified that they meet the MoReq2010 specification.

MoReq (Model Requirements for the Management of Electronic Records), supersedes its predecessor MoReq2 and has the continued support and backing of the European Commission.

September 29, 2010

MoReq2010 Project: first public consultation completed

The MoReq2010 work programme has completed the first public phase, the Concept Consultation, which has provided very useful comment and opinion from a diverse range of organisations.

The consultation portal was launched at the beginning of July and the concept collaboration phase ran for 2 months. Aware that the consultation period collided with the European summer months, the project team elected to stretch out the public consultation over a two month period until the 6th September.

During the consultation, five consultation topics were progressively released for comment and feedback. The five topics are shown in the diagram below:

m2010_bulletin_2_consultation_topics

In the diagram, the topics range from the most generic at the top to the most specific and detailed at the bottom. The “Specification” topic discussed the overall organisation and arrangement of MoReq2010, while the “Requirement roundup” gave an assessment of how the existing MoReq2 specification could be modularised. The intermediate topics covered the important core functionality of managing records, access control and retention and disposal

Over a short period of time, a great deal of useful conceptual information has been collected, which the MoReq2010 project group have found of real value as they enter the next phase of the project. There were over 100 registered individuals and nearly 500 comments and questions from registered users.

The project team would like to take this opportunity to thank everyone who contributed to the success of the first consultation phase of the MoReq2010 work programme.

Download MoReq 2010 September Bulletin from www.dlmforum.eu for more details of the MoReq 2010 developments and news
Phase 2 Public Consultation will start in the second week of October. Please log into the same collaboration portal for Phase 2 of the next public consultation: http://contribute2moreq.eu/

June 1, 2010

Photos from the Madrid AGM

May 25 and 26 saw a very successful and enjoyable DLM Forum members' meeting and AGM, hosted by the Spanish Ministry of Culture in Madrid.

Participants enjoyed wonderful summery weather (apparently it was arranged especially by the ministry!) with a record attendance from member organisations. The two days of the conference were punctuated by a reception in the city centre, kindly arranged by the Spanish hosts, and attendees were able to stay on in Madrid afterwards and sample the delights of the busy city night life.

By contrast the meeting itself was all business, with some excellent presentations and good participation from the floor. The full programme is available from the downloads page, and the presentations will be posted to the website soon. Below are a few photographs taken at the event.

Agnes Korotij - Kovex - MoReq2 in Health

Day 1: A?gnes Korotij, a researcher with KOVEX-Computer, speaks about the applicability of MoReq2 recordkeeping to biobanks

April 12, 2010

DLM Forum adopts Code of Ethics

The Executive Committee has formally adopted a Code of Ethics to be observed by all those who represent, or act on behalf of, the DLM Forum in an official capacity. The new Code of Ethics can be found in the governance downloads.

All members of the DLM Forum Executive Committee and other sub-committees and panels, such as the MoReq Governance Board, will be required to sign the Code of Ethics to say that they have read it and agree to comply with it.

The DLM Forum Foundation is a not-for-profit organisation dedicated to the study, standardisation and implementation of best practice document, records and information lifecycle management. The organisation is highly regarded amongst professionals and experts everywhere, and it is a natural consequence that the DLM Forum should in turn ask for equally high ethical standards and conduct from its own representatives.

March 14, 2010

Members meeting Madrid, Spain, May 25 and 26, 2010

Call For Presentations For Madrid

The next DLM Forum members' meeting and annual general meeting is in Madrid, Spain, starting on Tuesday, May 25. The Executive Committee is calling for nominations for presenters for the meeting. Presentation slots are limited so ensure you send an outline of your presentation proposal to This e-mail address is being protected from spambots. You need JavaScript enabled to view it

November 15, 2010

MoReq2010 Concept Collaboration – Outcomes
An update from the MoReq2010 project team

The MoReq2010 Concept Collaboration took place over July and August of 2010. We would like to thank all those who took part in the consultation and made contributions via comments on the consultation portal. More than 100 people signed up to the consultation portal and contributed nearly 500 comments to the site.

Following this first consultation phase we additionally sought feedback from the MoReq2010 Experts’ Review Group, a sub--?committee of the European Archives Group that has been convened by the European Commission to provide expert advice to the DLM Forum on the MoReq2010 specification.

All feedback received, from the public consultation, the Experts’ Review Group, and other meetings, discussions and private correspondence has been carefully reviewed and considered.

As we prepare for a new consultation on the draft specification for MoReq2010 we would like to take this opportunity to report on the outcomes to all those who took part in the first phase and provide a summary of how we have taken the many significant responses we received into consideration.

We would also like to encourage your further participation in the upcoming draft consultation. The consultation portal can be found at:

http://contribute2moreq.eu/

New participants can register at this site now. We will be announcing the next consultation phase shortly.

Read the complete update in PDF

June 8, 2010

Two new directors appointed

Eric Ketelaar At the Madrid AGM in May, the members of the DLM Forum elected two new directors to the Executive Committee. This follows the recent retirement from the Executive Committee by Michael Hollmann, of the German Bundesarchiv, after many years service.

Eric Ketelaar, the General Counsel to the National Archivist of the Netherlands (pictured) and Rory Staunton of Strategy Partners are the new directors.

Eric was at the very first DLM Forum conference in 1996 and has been involved with the DLM Forum ever since. Rory has also been involved in DLM Forum activities for a long time, most recently providing valuable contributions to the MoReq Governance Board.

We congratulate the new directors on their appointment and wish them well in the future.

Click on this link to find out who is on the Executive Committee and to read their biographies.

April 23, 2010

Notice of proposed constitutional changes for the Madrid AGM

The Executive Committee has put forward three proposed changes to the DLM Forum Foundation Articles of Association, for consideration of the members at the Annual General Meeting in Madrid in May, 2010.

The proposed changes include:

Change to allow a new Associate member type (with no voting rights)
Accompanying this change is an adjustment of the number of votes exercised by each member type
Change to allow the Executive Committee to set membership categories and fees
Change to incorporate a requirement for a Code of Ethics within the Articles of Association

A full set of information about the proposed amendments to the Articles of Association can be found on the Madrid downloads page.

The current Articles of Association of the DLM Forum Foundation can be found on the governance downloads page.

If you have any questions on these proposed changes to the Articles of Association prior to the Madrid AGM, then please contact the This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

April 13, 2010

Call for nominations to the Executive Committee

Nominations are requested from member representatives who would like to join the DLM Forum Executive Committee. We hope to fill two vacancies on the Executive Committee at the Annual General Meeting in Madrid in May. To join the Executive Committee representatives must be elected by the members at a general meeting.

A member of the Executive Committee is a director of the DLM Forum Foundation under law and has, along with the other directors, a legal responsibility for the running of the forum as a non-profit foundation. Before you nominate, you should first seek the permission of your member organisation to act in this capacity. You will also be required to sign the DLM Forum Code of Ethics.

Executive Committee members should expect to be actively involved in the business of the DLM Forum and it is necessary that they make a substantial contribution. They must be available to travel to attend meetings held in Europe on at least a quarterly basis, be granted some free time by their employers to work on DLM Forum projects between meetings, and must be prepared to regularly communicate with other Executive Committee members by teleconference and email.

The Executive Committee values diversity in its membership and hopes to see a balance in representation from all parts of Europe and from different industries across both the government and private sectors. The Executive Committee conducts its meetings and communications in the English language.

The DLM Forum is embarking on a period of growth which will produce many new and challenging projects over the next few years. In particular, the Executive Committee is seeking a candidate with a solid financial and advocacy background who would be interested in taking on the role of treasurer and who would provide skills and leadership in helping the DLM Forum find and explore new and different funding and research opportunities.

Candidates should nominate by sending a short biography of no more than 350 words, along with a digital photograph of their head and shoulders, to the This e-mail address is being protected from spambots. You need JavaScript enabled to view it , by Friday, May 14. Be sure to state clearly in your application what you would bring to the role! The secretariat will compile the nominations into a single document that will be distributed electronically to all members prior to the Madrid meeting.

Nominations should be made in English, but you may also provide a second version in another language and we will include the text of both in the document that is distributed to members.

March 12, 2010

MoReq2 Translators Meeting - Minutes and presentations now available for download

Copies of the minutes of the recent MoReq2 Translators Meeting in Brussels, as well as the presentations by speakers at the meeting held on Februrary 5, 2010 can be downloaded in PDF format from the MoReq2 Translators Meeting downloads page.